Every screen in VouchClerk has one plain job and one obvious next step — so staff prepare cleanly, seniors focus on exceptions, and partners trust every figure in the binder.
Define the client, fiscal year-end, reporting currency (TZS by default, or KES, UGX, RWF, USD), and overall materiality. Assign the engagement team — Seniors and Staff only see engagements they belong to.
Standard lead-sheet sections (Cash, Receivables, Inventory, PPE, Payables, Equity, Revenue, Expenses) and planning memos are created automatically.
Drop .csv, .xlsx, or .xls files directly from the client’s ERP. VouchClerk stores the raw file immutably, strips company title rows, and handles both Debit/Credit columns and single signed-balance spreadsheets.
Only the header row and first 5 rows are sent to map columns with confidence scores — or run 100% locally with built-in heuristics.
Every account maps into one audit taxonomy. Balanced imports earn a Light Brass Balanced badge; discrepancies show the exact out-of-balance figure immediately.
Ambiguous client account names get a Brass Check category pill, and seniors search long lists via a keyboard-friendly combobox.
Bound lead sheets display Prior Year, Unadjusted, Adjustments, and Final balances automatically. Staff propose adjusting (PROPOSED) or reclassifying (RECLASS) entries.
Once a manager or partner who did not propose the entry approves it, the working trial balance updates live across all bound schedules.
Select any figure on a lead sheet, click Tie out, and drop an anchor tag like A-1 or C-3 onto the exact page and coordinate of a bank statement, invoice, or confirmation PDF.
Reviewers click the tag badge and inspect the document beside the schedule with the pinned spot highlighted.
Import general ledger transactions to run Benford’s Law first-digit conformity (chi-square & MAD), duplicate invoice checks, authorization-limit bypass rules, and weekend/holiday posting screens.
Material period-over-period variances generate draft analytical commentary that requires independent auditor sign-off.
Preparer, reviewer, and partner sign in turn — three separate individuals enforced in code. Partner approval seals and locks the schedule against accidental edits.
Sending work back or reopening an approved schedule requires a written note recorded permanently on the audit trail.
Colour carries a single audit meaning — always paired with a dot and plain status word.
Confirmed categories, completed imports, and partner-locked workpapers.
Prepared schedules, submitted AJEs, or ambiguous accounts awaiting judgement.
Marks the active page and confirms trial balance debits equal credits.
Out-of-balance uploads, unmatched accounts, and schedules returned with notes.
Book a 30-minute session for your partners and managers. Bring a redacted Excel or CSV trial balance and watch your accounts normalize and tie out live.
